Last updated: June 11, 2025

Your privacy matters. This Privacy Policy explains how Smart Clinics AI (“we,” “us,” “our”) collects, uses, shares, and protects personal data through our sales funnel and related services.

1. Information We Collect

We gather the following data:

Personal Data: name, email, phone number, organization, job title—collected via contact or registration forms.

Technical Data: IP address, browser type, device, referral URL, pages visited, usage patterns via cookies and analytics.

Optional Sensitive Data: Only if explicitly provided (e.g., health-related, workplace role) and with express consent.

2. How We Use Your Data

We process your data for clear, legitimate reasons:

Service delivery: to respond to inquiries, schedule demos, and manage accounts/communications.

Product improvement: to analyze usage trends and optimize the funnel experience.

Marketing & outreach: sending updates or helpful materials — only when you opt in.

Legal compliance: adhering to laws and defending rights.

We avoid automated decisions that significantly affect individuals without explicit consent.

3. Legal Bases for Processing

Under applicable data protection laws (e.g., GDPR), we rely on:
Consent – where you opt in to communications or data use.

Contractual necessity – for fulfilling requests such as scheduling a demo.

Legitimate interests – improving services unless overridden by your rights.

4. Data Sharing & Third Parties

We may share data with:

Service partners: email platforms, analytics, CRM, demo scheduling tools.

Legal or security needs: if required by law or to protect rights.

Transactions: e.g., mergers—data shared only under strict confidentiality.

Anonymized data: aggregated, non-identifying stats purely for internal use.

We do not sell your personal information.

5. Cookies & Tracking

We employ cookies and similar tech for:

Essential site functions

Understanding usage

Enhancing UX

Personalized contact (with opt-out available)

You can disable cookies via your browser, though some functionality may be affected.

6. Data Retention & Deletion

We keep data while it serves its original purpose or until you request deletion. You may ask us to remove your data at any time via email (see below).Post-request, data is anonymized or deleted promptly, in line with applicable laws.

7. Your Data Rights
Depending on your location and applicable laws, you may:

-Access, correct, or delete your data

-Restrict or object to processing

-Withdraw consent at any time

-Request portability of your data

-Lodge a complaint with a supervisory authority

8. Security Measures

We maintain robust safeguards, including:

Encryption (in transit and at rest)

Access control and internal audits

Incident response plan

Privacy-by-design principles

9. International Transfers

If data is moved outside your jurisdiction, we implement legal safeguards (e.g. EU Standard Contractual Clauses), pseudonymization, and encryption.

10. Policy Updates

We review this policy at least annually. Significant changes will be communicated via email or website notifications.

11. Contact Us

Questions, requests, or concerns? Reach us at:

[email protected]
(Include enough detail so we can identify your request.)